Best Practices to Handle SaaS Explosion

SaaS Contract Best Practices

Stanislaw Lee

Technologies have drastically changed over the last decade. Organizations, big and small, are increasingly moving towards cloud software subscriptions. This new SaaS era has brought many benefits and advantages, including:

• Better and easy-to-implement software

• Improved usability and easier deployment

• Simple upgrades and no maintenance fee

• Lower price tag, flexibility, and much more

SaaS applications have replaced almost every function and morphed companies into more advanced customer-centric and efficiently operating businesses. This led to the SaaS explosion across organizations and an average employee actively uses more than 30 SaaS applications. Obviously, this SaaS explosion comes with a bunch of drawbacks and challenges.

Today, it’s really easy to adopt and implement a SaaS application. Most employees will use an application without checking with IT team. The aggregate costs of SaaS applications could consume more of software expense budgets than traditional software. At the same time employees are increasing their reliance on SaaS applications. The absence of a clear and centralized view of SaaS apps cause a great headache for IT, security and finance teams.

Beyond that, most companies don’t care if their employees have found a new application that helps employees do their job better and faster. Thus, it poses other challenges: how to discover usage of unknown applications, how to keep corporate data secure and how to optimize cost of all subscriptions.

We’ve compiled the best practices and tips that will help handle SaaS explosion and tame your applications:

Practice #1: Determine App Purpose

It’s important to outline the reasons why your company needs a specific app. Many apps across organizations are deployed and not used since they don’t solve the primary goals.  Consider to create an application spec sheet and enlist all features you need and app’s importance.  Check whether a required feature is presented or not.

Alternatively, you can just deploy a special platform that will help you easily discover all applications in your company and their usage. Therefore, you can instantly find applications that your company need most and don’t need at all.


Practice #2: Know Your Software Budget Limits

Most teams across big and small organizations have their own software budget. If you’re not familiar with your software budget limits, ask your manager or head of department. Keeping your budget limits safe is important for keeping all required apps safe and purchasing even better applications or more software as your budget grows.

It’s important to implement a specific tool that provides easy-to-read reports and cost optimization data. Thus, you will always know if you need a different or cheaper license for your underused SaaS subscriptions.


Practice #3: Remove All Obstacles to SaaS Management

SaaS applications will continue to proliferate and offer a range of meaningful value propositions across your organization. SaaS products offer many benefits for your business, but your company might be easily overwhelmed by the amount of subscriptions. Today, managing your SaaS subscriptions is more crucial than ever. Luckily, you’ve found Binadox that simplifies SaaS management in your organization.

Binadox helps organizations feel confident when they’re making the right technology choices, without feeling overwhelmed. Binadox allows you to instantly get detailed SaaS usage reports and user data, remove all negative effects of Shadow IT and receive cost optimization info. If you want to learn more about SaaS management and how it can support your organization, sign your Binadox account and subscribe to our blog.


Keywords: saas contract best practices