License Manager

License Manager: Comprehensive SaaS License Control

The License Manager provides complete visibility and control over your SaaS application licenses through three integrated modules designed to optimize costs, track renewals, and manage license utilization efficiently.

Gain Comprehensive License Visibility

Renewals Management

Once connected, Binadox transforms raw licensing data into actionable insights. The Renewals module provides an interactive calendar view showing license expiration dates and renewal costs across all your connected applications. You’ll get detailed breakdowns by service, project, team, and custom tags, allowing you to track spending across different departments or business units. The forecasting system predicts future billing patterns, helping you plan and budget more effectively.

The system automatically calculates utilization rates for each application, showing you exactly which licenses are being used effectively and which represent potential cost savings. You can identify underutilized licenses with just a few clicks, accessing detailed user-level data to see who’s actively using each application and when they last logged in.

Invoices Processing

The Invoices module centralizes all your SaaS billing information in one location. Binadox automatically retrieves invoice data from connected financial systems like Gmail, QuickBooks, Xero, and Zoho Books, parsing critical information including plan details, charges, billing periods, currency, and invoice dates.

For applications where automatic retrieval isn’t available, the system offers flexible manual input options. You can either fill out a simple product form with billing details or upload invoice documents directly. The intelligent parsing engine processes uploaded files, extracting relevant financial data and adding it to your comprehensive billing database for analysis and management.

When invoice parsing encounters issues, administrators receive immediate email notifications, ensuring no billing information is lost or overlooked in your cost tracking.

Unassigned Licenses

The Unassigned Licenses module helps you identify and reclaim unused licenses across your organization. This feature displays licenses that are allocated but not actively used, providing immediate opportunities for cost reduction. You can quickly reassign these licenses to new team members or cancel them entirely to reduce unnecessary expenses.

Optimize and Save

Proactive Renewal Management

Stay ahead of unexpected expenses with automated notifications delivered directly to your ticketing system. The system alerts you one day and one week before license renewals, giving you time to evaluate usage, clean up inactive users, and right-size your subscriptions before the next billing cycle.

Right-sizing Cost Optimization

Identify savings opportunities and implement them directly through the platform. The analytics engine continuously monitors your resource usage patterns and identifies instances where licenses are over-provisioned. By analyzing CPU, memory, storage, and network utilization, Binadox provides precise recommendations that often reduce costs without impacting performance.

The system tracks utilization over a 60-day rolling window, providing accurate usage percentages and highlighting both underutilized and abandoned licenses. This data-driven approach ensures you’re only paying for licenses that actually contribute to your business productivity.

Automated Renewal Actions

Set custom thresholds based on historical usage patterns and receive instant alerts when unusual cost increases occur. Whether it’s a forgotten test environment, runaway processes, or unexpected usage spikes, you’ll be immediately notified so you can take corrective action before costs compound exponentially.

The system supports customizable workflows that automatically take action when certain criteria are met, such as scheduling non-production resources to shut down during off-hours, cleaning up unattached storage volumes, or archiving temporary access data. These “set and forget” rules continuously work to reduce waste without requiring constant oversight.

Get Best License Management with Binadox

Experience unparalleled control over your SaaS infrastructure costs with Binadox License Manager. The comprehensive platform combines intuitive visualization, intelligent analytics, and automated optimization to deliver measurable savings without sacrificing performance.

The combination of automated detection and manual customization ensures that every connected application contributes to accurate cost analysis, enabling better financial planning and optimization decisions. Whether you’re a small team or an enterprise with complex multi-cloud deployments, Binadox provides the tools you need to eliminate waste, optimize resources, and maximize your technology budget.

Whether you’re a small team or enterprise with hundreds of SaaS subscriptions, Binadox License Manager provides the comprehensive visibility and automated optimization tools needed to transform license management from a reactive cost center into a strategic advantage that drives business growth.